Recently Auckland Council released communications regarding the new S-Rad and B-Rad forms as launched by MBIE. In this email Auckland Council said that they would fully adopt the new forms as of 2 October 2023, meaning that they will only accept the new forms post this date.
However, confusion has arisen as some IQP's have been very proactive to adopt the new B-RaD and S-RadD form's and others are not able to do so yet; this could be because software changes are required to be made to databases etc. This creates an issue as S-Rad must be accompanied with a B-Rad and with buildings holding multiple systems there is a mix of forms being issued. Per the MBIE guidelines, the forms cannot be mixed and matched, meaning you cannot have 12a's, RIL and an S-Rad form with a Form 12 (or B-Rad). Forms must be all the same for the whole building i.e. all new forms for every specified system or all existing forms for the whole site.
To ease the transition over the next few months for everyone, ABC's suggestion is that everyone aims to issue the new forms on 2 October, which allows council time to seek the additional guidance they are waiting for, all IQP's and BWoF companies time to implement software and other system changes to align together and this should allow for a seamless BWoF process for clients.
MBIE process using the new forms.
When supplying the B-RaD to the territorial authority, the building owner should also attach:
- all form 12As for the specified systems where no IMR procedures have been missed
- a Specified System Report and Declaration (S-RaD) issued by an independent qualified person (IQP) for each specified system where IMR procedures were missed.
Where IMR procedures have been missed, an individual report (S-RaD) for each affected specified system should be issued by an IQP which:
- states the specified system
- states that a Form 12A cannot be issued because one or more IMR procedures were missed
- lists the IMR procedures (as stated in the compliance schedule) that were missed in the previous 12 months and the reason the procedures were missed (eg, 1 IQP inspection due in April 2022 inspection was missed due to IQP illness and no available replacement)
- lists any measures put in place to ensure the procedure is not missed again in the future
- states that the specified system is/is not currently performing to the performance standard
- states whether the missed IMR procedures have materially affected the ability of the specified system to perform to the performance standard for that system
- gives a description of the status of the non-performing specified system (If applicable)
- lists the measures put in place (or will be) to ensure the system performs to the performance standard (If applicable).